Chris Croft
Tips of the Month – Archive

Time management Tip 24



Four levels of time management

Self discipline and assertiveness

Making goals into action

Did you ‘achieve’ and ‘enjoy’ today?

Poem: My hands were busy through the day

New year’s resolutions that work

Junk calls

Looking forward 5 years

Action versus activity

My top ten

Personality Drivers

Bunch of grapes

Ideas of beating procrastination

Putting up a sign

Money won’t make you happy

Interruptions – some ideas

Interruptions - less time or later

Beating procrastination at Christmas

Planning the year ahead

Examples of efficient systems

Deciding what’s important

Laziness – the root of all problems

Why box 1 is bad

Take time to…

Welcome to the afterlife

Writing everything down

Hi everyone.

This is for everyone who's having a bit of a crisis.....

Why box 1 is bad:

Just to remind you, box 1 is the Important and Urgent box. Ideally you'd be spending a reasonable amount of time each day in box 3 (doing important things before they get urgent, = planning ahead, getting ahead of the game). Box 2, urgent but unimportant, is unavoidable but should be compressed wherever possible. And box 4, well, I won't go into that now....!

So at least box 1 consists of important things - the problem is that they have been left to become urgent, either by you (procrastination) or by others (maybe because they know they can give it to you to sort out at the last minute).

Adverse effects of spending too much time in box 1:

Stress - it's not good to have to do big things at the last minute, especially as machines like photocopiers and e-mail can tell that you're under pressure and that's when they are most likely to break down.

Quality - if you are pushed for time the quality may suffer, and that's all very well for box 2 (unimportant) things (maybe) but for the big box 1 things that's a bad idea.

2 at once - think of the fire brigade putting out burning buildings. It would be OK if they had one each morning and then another in the afternoon. But of course they wait for days and then three come along at once - and then the quality suffers.

No time to get ahead - the number of box 1 crises will probably increase, since you don't have time to get to the root cause of them (curing the root cause would be a box 3 activity).

Therefore the moral is, when in box 1 deal with it, but also take some time to think "Why did that happen? How can I prevent a repeat?" A manager who spends their time solving crises is not impressive - they are a bad delegator, a bad planner, and their area is out of control.

Onwards and upwards!


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